BSD Postdoc Policies
- The BSD Postdoctoral Training Guidelines – outlines policies on compensation, eligibility, training, stipends, benefits, leave, and the appointment of postdocs. (Updated 2017)
- The BSD Postdoctoral Researcher Complaint Resolution Process – the BSD Office of the Dean implemented a supplemental process for resolving academic and non-academic complaints for all postdoctoral researchers (scholars and fellows) in the BSD. The process outlines informal resources and the process for filing a formal complaint, includng a non-retaliation clause. (Updated 7/2015)
- BSD Postdoctoral Research Annual Review and Reappointment Form. (Updated 7/2018)
- BSD Postdoctoral Fellows Supplementary Stipend – letter from Paul Anderson, Assistant Dean and Executive Director, Office of Academic Affairs, to Dept. Chairs and BSD Faculty describing the supplementary stipend for Postdoctoral Fellows to assist in the purchase of insurances and disability coverage. (Updated 6/2016)
- University of Chicago Postdoctoral Policy Manual
- University of Chicago Policy on Harassment, Discrimination, and Sexual Misconduct
….BSD Postdoc Benefits
What Type of University of Chicago BSD Postdoc are you?
Below is a table of the rights and benefits different postdocs can expect within the Biological Sciences Division at The University of Chicago. This table is for summary purposes only. Click on the links to find out more about some topics. For full details consult your departmental human resources representative.
Health Insurance Plans available through the University are managed by Gallagher.
Postdocs also have access to the Staff and Faculty Assistance Program (SFAP), a confidential service offered through Perspectives Ltd. that provides support, counseling, referrals and resources for issues that impact your life.
Postdoc scholars can view elected benefits, paycheck and update personal information by visiting Workday. Some information on Benefits and Leave is available through UChicago Human Resource Services. Postdocs are not eligible for Lab Schools Tuition, Reduced UChicago Tuition, Commuter pre-tax benefits, Employer-Assisted Housing Program.
|Funding Source||Funded by PI grant OR individual fellowship that is paid as salary through the university.||Funded by individual federal fellowship (e.g. NRSA F32, T32, or NSF) OR other funding that is paid directly to the postdoc as a stipend.1|
|Appointment Length||Generally 1 year|
|Eligibility||Within 5 years of award of degree (for BSD postdocs).|
|Term Limit||Max. 5 years combined postdoc experience at UChicago and elsewhere (for BSD postdocs).|
4 weeks paid vacation, 12 days paid sick leave per year. Eligible for Family Medical Leave Act after 1 year of employment. Short/Long term disability coverage through Gallagher.
Parental Leave Policy – Six weeks (30 workdays) of paid Parental Leave after birth or adoption of a child. Postdocs eligible for FMLA shall have FMLA time run concurrently with Parental Leave.
4 weeks paid vacation, 12 days paid sick leave per year. NOT eligible for Family Medical Leave Act after 1 year of employment. Short/Long term disability coverage through Gallagher.
Parental Leave Policy – Six weeks (30 workdays) of paid Parental Leave after birth or adoption of a child.
|Health Insurance||All postdoctoral fellows and scholars have the option of health, dental, and vision care managed through Gallagher.|
|Life Insurance||$50,000 at no cost to postdocs. This life insurance also covers repatriation of remains for foreign citizens. Offered by Gallagher.|
|Benefits Eligible||Yes, deducted from payroll.2||No, can purchase benefits coverage through Gallagher.|
|Retirement Benefits||Employee plan – university contributes 3.0% of your pay after 1 year of employment. Retirement plan re-design as of July 1, 2016.||Included in supplemental stipend. Contribution cannot be made to the University fund as a non-employee.|
|Supplemental Stipend for Benefits Coverage Effective Jan 1, 2004 Updated July 1, 2016||No||$1800/year (if health insurance coverage funding is provided by outside source) for dental, disability / life insurances, retirement and taxes; $8500/year if health insurance coverage is not provided|
|Taxes||Payroll deduction.||No payroll deduction on stipend.3 Payroll deduction on supplement only. Estimated taxes on stipend filed quarterly.|
|Visa Restrictions||May have H1-b status. Cannot be sponsored for permanent residency.||Cannot have H1-b visa status or be sponsored for permanent residency.|
|University Housing||Yes, eligible for staff/faculty and student housing. Not eligible for Employer-Assisted Housing Program or Staff Loan Programs.|
|Other Benefits||Staff and Faculty Assistance Program, reduced UChicago gym membership, access to the Family Resource Center.|
|Professional Development||Mentor Training for Postdocs, myCHOICE, NRMN-CAN, weekly PDA seminar series and special events.|
1 Find out if your stipend can be paid through the university as a salary. If so, you must be appointed as a Postdoctoral Scholar and you are a benefits eligible employee.
2 For benefits deduction through payroll (Postdocs Scholars), visit Workday.
3 Non-resident Aliens: Federal taxes may be withheld at 14% unless a tax treaty is claimed.
Compensation and Taxes
What level of compensation can BSD Postdoctoral Fellows and Scholars expect to receive?
The “Salary and Stipend” section of “The University of Chicago Postdoctoral Researcher Manual” sets forth the University-wide policy regarding compensation for postdoctoral researchers (effective July 1, 2019 the minimum salary for Postdoctoral Scholars is $50,004).
The BSD’s supplemental policy regarding postdoctoral researcher compensation is that all newly hired postdoctoral researchers shall be paid no less than the minimum salary for 0 years of experience established by the NIH/NRSA schedule in effect at the time the appointment begins. It bears noting that this policy establishes minimum compensation only; it is expected that all BSD postdoctoral researchers will be equitably compensated throughout the period of training and, in addition, be eligible for merit increases based on performance assessments. It is highly recommended in setting compensation at the time of re-appointment that departments adhere to the appropriate step on the NIH/NRSA schedule. At minimum, however, compensation for the initial re-appointment year and subsequent re-appointment years shall be no less than the minimum salary for 0 years of experience on the NIH/NRSA schedule in effect at the time the re-appointment begins.
Useful Compensation Links
- The Office of Academic Affairs – Issues of postdoc appointment and compensation are handled through this office.
- University of Chicago Financial Services-Payroll
Useful Taxation Links
- Internal Revenue Service (Federal Tax)
- Illinois Department of Revenue (State Tax)
- University of Chicago Tax Info
- Claiming International Tax Treaty Benefits
- Tax Responsibilities for International Scholars (OIA)
- Overview of Tax Issue for Postdocs (National Postdoctoral Association)
Useful Social Security Links